October 12, 2023
Vietnam e-visa

Vietnam E-visa for Belgian Citizens: A Step-by-Step Guide on How to Apply

Are you a Belgian citizen planning to embark on an exciting journey to Vietnam? If so, you’ll need to apply for an e-visa to enter the country. While the process may seem daunting at first, with a little guidance, you can increase your chances of success and expedite the application process. In this comprehensive guide, we’ll provide you with helpful tips on how to maximize your success rate and obtain your Vietnam e-visa quickly and efficiently.

Vietnam E-visa Eligibility for Belgian Citizens

As per the recent government resolution number 127/NQ-CP, the Vietnam e-visa is available to passport holders of all countries and territories, including Belgium. This is a significant change from the previous rule, which limited its availability to only 80 countries. Therefore, as a Belgian citizen, you are eligible to apply for a Vietnam e-visa.

Types of Vietnam E-visa and Corresponding Fees for Belgian Citizens

Vietnam offers four different types of e-visas to Belgian citizen, each with its own fee structure. Here are the details:

1. Single-entry E-visa (30 days): This visa allows you to enter Vietnam once and stay for up to 30 days. The cost of this e-visa is US$25.

2. Multiple-entry E-visa (30 days): With this visa, you can enter and exit Vietnam multiple times within a 30-day period. The fee for the multiple-entry e-visa is US$50.

3. Single-entry E-visa (90 days): If you plan to stay in Vietnam for a longer period, you can opt for the single-entry e-visa valid for up to 90 days. The fee for this visa is also US$25.

4. Multiple-entry E-visa (90 days): For frequent travelers to Vietnam, the multiple-entry e-visa valid for up to 90 days is a convenient option. The fee for this visa is US$50.

It’s important to note that these fees are set by the Vietnamese government and apply to e-visa applications made directly through their official website.

Refund Policy

When applying for a Vietnam e-visa, it’s crucial to be aware of the refund policy. According to the government website, the e-visa fee is non-refundable. This means that regardless of whether your visa application is approved or denied, the fee is non-refundable. Therefore, it’s essential to double-check all your application details before submitting to avoid any unnecessary expenses.

Be Wary of Agency Fees

While the e-visa fees mentioned above are for applications made directly through the government website, it’s worth noting that using an agency to assist with your e-visa application may result in additional fees. These agencies provide a convenience service, but they often charge higher fees for their assistance.

If you choose to use an agency, make sure to inquire about their fees beforehand. Compare their charges with the official government fees to ensure you are making an informed decision.

Vietnam E-visa Requirements for Belgian Citizens

To successfully apply for a Vietnam e-visa, Belgian citizens will need to gather the following documents and information:

1. Valid passport: Ensure that your Belgium passport is valid for at least six months from the date of your arrival in Vietnam.

2. Personal information: Prepare your personal details, including your full name, date of birth, gender, nationality, and passport information.

3. Digital photo: Upload a recent passport-sized photograph with a white background. Make sure your face is clearly visible, without any accessories or headgear that might obstruct your facial features.

4. Valid email address: Provide a valid email address to receive notifications and updates regarding your e-visa application.

5. Valid credit/debit card: Prepare a valid credit or debit card to pay the e-visa processing fee. Ensure that your card has sufficient funds to cover the fee.

6. Travel itinerary: Outline your travel plans in Vietnam, including details of your intended arrival and departure dates, as well as the cities you plan to visit.

7. Current occupation: Provide information about your current occupation, such as your job title and employer’s name.

Uploading Requirements for Vietnam E-Visa Application

When applying for a Vietnam e-visa, you will need to upload two essential documents. These documents play a crucial role in ensuring a smooth and hassle-free application process. Here’s what you need to know:

1. Portrait Photo: The first document you need to upload is a portrait photo size 4x6cm. It is important to ensure that you meet the requirements for this photo. You should be looking straight into the camera, without wearing glasses. This portrait photo will be a representation of your identity throughout the e-visa process.

2. Copy of Passport Data Page: The second document you need to upload is a copy of your passport data page. This copy should include your photo, personal details, and ICAO lines. It is essential to provide a full-page copy to ensure that all the necessary information is captured accurately.

Portrait Photo Requirements

To ensure a successful Vietnam e-visa application, it is crucial to meet the requirements for the portrait photo. Here are the specific guidelines to follow:

  • Size: The photo should be 4x6cm.
  • Pose: You should be looking straight into the camera with a neutral expression.
  • Glasses: Avoid wearing glasses, as they may obstruct your facial features.

By adhering to these requirements, you can ensure a professional and acceptable portrait photo for your Vietnam e-visa application.

Processing Time for Vietnam E-Visa

Now that you have submitted your e-visa application, you may wonder how long it will take to receive your e-visa. The processing time for a Vietnam e-visa typically ranges from 3 to 5 business days. However, it is important to note that processing times may vary depending on the volume of applications received.

To avoid any inconvenience, it is advisable to apply for your Vietnam e-visa well in advance of your planned travel dates. This will allow ample time for processing and ensure that you receive your e-visa in a timely manner.

National Holidays and Office Closures

It is important to be aware of the national holidays observed in Vietnam, as they may affect the processing of your e-visa application. The Vietnam Immigration office is closed on the following national holidays:

  1. New Year’s Day
  2. Tet Holiday
  3. Hung Kings Commemoration Day
  4. Reunification Day
  5. Labor Day
  6. National Day

During these holidays, the Immigration of Vietnam will not be operational. Therefore, it is advisable to plan your e-visa application accordingly, taking into account these office closures and potential delays.

How to Apply for a Vietnam E-visa for Belgian Citizens

Belgian citizens should follow these step-by-step instructions to apply for your Vietnam e-visa:

1. Visit the official Vietnam e-visa website: Begin by accessing the official Vietnam e-visa website through a secure internet connection.

2. Complete the application form: Fill out the online application form with accurate and up-to-date information. Double-check the details before submitting to avoid any errors or delays.

3. Upload required documents: Attach your digital photo and provide a scanned copy of your passport’s biographical page.

4. Review and make payment: Verify all the entered information, review the terms and conditions, and proceed to make the payment using your credit or debit card.

5. Receive your e-visa: After completing the payment, you will receive a confirmation email. Within three business days, you will receive your e-visa via email. Ensure that all the information on the e-visa is correct.

6. Print and carry your e-visa: Before your departure, print a copy of your e-visa and carry it with you during your trip to Vietnam. It is essential to have both a physical and digital copy of your e-visa for smooth entry and exit.

Checking Your E-Visa Status

Once you have submitted your Vietnam e-visa application, you may be curious about how to check the status of your application. The process is simple and straightforward. Follow these steps:

  1. Visit the official Vietnam Immigration website.
  2. Navigate to the e-visa application status page.
  3. Enter your application reference code and email address.
  4. Click on the “Check Status” button.

By following these steps, you will be able to track the progress of your Vietnam e-visa application and stay informed about its status.

Increasing Success Rate for Your Vietnam E-Visa Applications

It’s essential for Belgian citizens to understand that not all applications are approved by the Vietnamese government. To increase your chances of success, follow these tips:

1. Complete the Application Form Accurately: Pay close attention to every detail while filling out the e-visa application form. Ensure that all information matches your passport exactly, including your name, date of birth, and passport number.

2. Provide Supporting Documents: Alongside the application form, you may be required to submit additional documents, such as a scanned copy of your passport bio page and a recent passport-sized photo. Make sure these documents meet the specified requirements in terms of size, format, and clarity.

3. Double-Check for Errors: Before submitting your application, thoroughly review all the information you have provided. Even minor mistakes, such as misspellings or incorrect dates, can lead to delays or rejection. Take your time to ensure everything is accurate.

4. Plan Ahead: Apply for your Vietnam e-visa well in advance to avoid any last-minute complications. Processing times can vary, and it’s best not to leave it to the eleventh hour. Aim to submit your application at least a week before your intended travel date.

5. Understand the Evaluation Process: While the evaluation process may seem subjective, understanding the officer’s perspective can help you tailor your application to meet their requirements. Be aware that the officers have their own criteria for evaluating applications, and it’s essential to adhere to their guidelines.

Speeding Up the Process: Urgent Vietnam E-Visa Services

If you’re in a rush or want to avoid potential frustration and uncertainty, consider hiring an agency to assist you with your Vietnam e-visa application. These agencies specialize in providing hassle-free experiences with a high success rate.

1. Simplified Application Process: Agencies can guide you through the application process, ensuring that you complete the necessary forms accurately and efficiently. They have experience in handling e-visa applications and are familiar with the common pitfalls that can lead to rejection.

2. Easy Document Upload: Instead of navigating the online application system yourself, agencies can help you upload the required documents in the correct format. They understand the specifications and can ensure that your documents meet the necessary criteria.

3. Friendly Support: Dealing with government procedures can be overwhelming, especially if you’re unfamiliar with the process. Agencies offer friendly and personalized support, addressing any queries or concerns you may have along the way. They are there to assist you every step of the journey.

4. Expedited Processing: If you need your e-visa urgently, agencies can expedite the process for you. With their knowledge of local rules and regulations, they can navigate the system efficiently, ensuring that your application receives priority attention. Some agencies even offer same-day processing options, delivering your e-visa within a matter of hours.

5. High Success Rate: With their expertise and knowledge of local rules, agencies boast an impressive success rate. By entrusting your application to professionals who understand the system, you significantly increase your chances of obtaining your Vietnam e-visa successfully.

After Receiving Your E-Visa

Congratulations! You have successfully obtained your Vietnam e-visa. Now, it’s time to prepare for your trip. Here are a few essential steps to take after receiving your e-visa:

1. Print Your E-Visa: Make sure to print a copy of your e-visa and keep it with your travel documents. This will serve as proof of your authorization to enter Vietnam.

2. Verify Information: Double-check all the details on your e-visa, such as your name, passport number, and validity dates. If you spot any discrepancies, contact the Vietnam Immigration office for clarification.

3. Prepare Supporting Documents: Along with your e-visa, ensure that you have all the necessary supporting documents, such as your passport, travel itinerary, and accommodation details. These documents may be required upon arrival in Vietnam.

By following these post-e-visa steps, you can ensure a smooth and hassle-free entry into Vietnam, allowing you to focus on enjoying your trip to the fullest.


Applying for a Vietnam e-visa as a Belgian citizen doesn’t have to be a daunting task. By following the tips mentioned above, you can increase your chances of success. Alternatively, if you prefer a stress-free and expedited process, consider hiring an agency to handle your application. Their expertise and commitment to customer satisfaction will ensure that you obtain your Vietnam e-visa with ease and peace of mind. Bon voyage!


If you’re a citizen of Belgium planning a trip to Vietnam, one of the most important things you need to consider is obtaining a visa. Fortunately, Vietnam offers an electronic visa (e-visa) system that allows you to apply for a visa online, saving you time and effort.

Applying for a visa can often be a tedious and time-consuming process, involving visits to embassies or consulates and filling out numerous forms. However, with the introduction of the Vietnam e-visa, citizens of Belgium can now easily apply for their visa online without the need to go through these traditional channels.

Vietnam, a mesmerizing Southeast Asian country known for its rich history, breathtaking landscapes, and vibrant culture, has recently announced an exciting update for the citizens of Belgium. Starting from August 15, 2023, Belgian travelers can now apply for a 90-day e-visa to explore the wonders of Vietnam.

From Dec 2019, several countries around the world have implemented restrictions on visa issuance in an effort to combat the spread of the deadly virus, known as Covid 19. Vietnam is one of those countries that have temporarily suspended the visa issuance.

Honorary Consulate of Belgium in Ho Chi Minh City (HCMC), Vietnam Address : IBC Building, 4th Floor, C4 Room, 1A Me Linh Square, District 1, Ho Chi Minh city (HCMC), Vietnam Working hours : Mondays and Thursdays from 9am to 12pm. Or by appointment.