October 11, 2023
Vietnam e-visa

Vietnam E-Visa for Japanese: Simplify and Expedite Process

Planning a trip to Vietnam from Japan can be an exciting adventure filled with rich cultural experiences and breathtaking landscapes. However, the process of obtaining a Vietnam e-visa can sometimes be confusing and time-consuming. In this article, we will guide you through the steps to increase your success rate and expedite the e-visa application process for Japanese citizens.

Eligibility for Japanese Citizens to Apply for a Vietnam E-Visa

In the past, the Vietnam e-Visa was limited to citizens of only 80 countries. However, with the recent government resolution number 127/NQ-CP, Japanese citizens can now apply for a Vietnam e-Visa. This change opens up new opportunities for Japanese travelers who wish to explore the beauty and culture of Vietnam.

Understanding the Vietnam e-Visa Fee for Japanese

The Vietnam e-visa fee for Japanese citizens varies based on the type of visa and the duration of your stay. There are four options available:

1. Single-entry E-visa, valid for up to 30 days: This option costs US$25.

2. Multiple-entry E-visa, valid for up to 30 days: For those planning multiple trips, this option is available at a fee of US$50.

3. Single-entry E-visa, valid for up to 90 days: If you plan on extending your stay in Vietnam, this option is priced at US$25.

4. Multiple-entry E-visa, valid for up to 90 days: For frequent travelers, this option can be availed at a fee of US$50.

It is important to note that the e-visa fee mentioned above is from the official government website and is non-refundable, regardless of the approval or denial of your visa application. The payment can be made securely through the website’s online payment system.

Refund Policy

The Vietnamese government has a strict non-refund policy for e-visa fees. This means that once you have made the payment, it is non-refundable, even if your visa application is denied. Therefore, it is crucial to ensure that you meet all the requirements and provide accurate information during the application process.

Alternatives to Government Websites

While applying for an e-visa directly through the official government website is the recommended method, some applicants may prefer using visa agencies for assistance. However, it’s important to note that using an agency may result in higher fees due to additional service charges. Therefore, it is advisable to compare the total cost and services provided by the agency before making a decision.

Requirements for Japanese to apply for a Vietnam E-Visa

To successfully apply for a Vietnam e-Visa, you will need to fulfill certain requirements. Here is a list of the essential documents and information you should have ready:

1. Valid passport: Ensure that your Japan passport is valid for at least six months from the date of entry into Vietnam.

2. Personal information: Provide accurate personal details, including your full name, gender, date of birth, and nationality.

3. Digital photo: Prepare a recent passport-sized photo with a white background. Make sure your face is clearly visible.

4. Valid email address: Provide an active email address to receive important notifications and updates regarding your visa application.

5. Valid credit/debit card: You will need a valid credit or debit card to pay the visa processing fee.

6. Travel itinerary: Include your detailed travel plans, such as arrival and departure dates, intended places to visit, and accommodation details.

7. Current occupation: State your current occupation, as it is one of the required fields during the application process.

Uploading requirements for Vietnam e-visa application

To successfully apply for a Vietnam e-visa, you need to provide the following documents:

  1. Portrait Photo: You will need to upload a high-quality portrait photo with a size of 4×6 cm. Ensure that you are looking straight into the camera and not wearing glasses. This photo is crucial as it will be used for identification purposes.
  2. Copy of Passport Data Page: You are required to upload a full-page scanned copy of your passport data page. This includes your photo, personal details, and ICAO lines. Make sure the copy is clear and legible for efficient processing.

Requirements for Portrait Photo

For your portrait photo to be acceptable, it is essential to adhere to the following requirements:

  • The photo should be recent, preferably taken within the last six months.
  • The background must be white or off-white.
  • The image should be in color, with no filters or alterations.
  • It should have a clear, front-facing view of your face, with your eyes open and directly looking at the camera.
  • Avoid wearing hats, headbands, or any other items that may obscure your face.

Following these guidelines will ensure that your portrait photo meets the necessary standards, increasing the chances of a successful e-visa application.

Processing Time for Your E-Visa

One of the advantages of the Vietnam e-visa system is its efficient processing time. In most cases, you can expect to receive your e-visa within three business days from the submission of your application. However, it is always advisable to apply well in advance to avoid any last-minute complications.

National Holidays and Vietnam Immigration Office Closure

It’s important to note that the Vietnam Immigration Office operates on specific working days. They are closed on Saturdays, Sundays, and during the following national holidays:

  1. New Year’s Day
  2. Tet Holiday
  3. Hung Kings Commemoration Day
  4. Reunification Day
  5. Labor Day
  6. National Day

Plan your e-visa application accordingly, taking into account these closure dates to ensure a smooth and timely process.

Step-by-Step Process for Japanese to Apply for a Vietnam E-Visa

Now that you have all the necessary documents and information ready, let’s walk through the step-by-step process of applying for a Vietnam e-Visa:

Step 1: Visit the official Vietnam e-Visa website

Go to the official website of the Vietnam e-Visa application system, which is https://evisa.xuatnhapcanh.gov.vn/. This website is secure and authorized by the Vietnamese government.

Step 2: Fill out the application form

Click on the “Apply” button and fill out the online application form. Ensure that all the information you provide is accurate and matches the details on your passport.

Step 3: Upload your documents

Upload the required documents mentioned earlier, such as your digital photo and scanned passport information page. Make sure the files are in the specified format and meet the size requirements.

Step 4: Review and make payment

Carefully review the information you provided, double-checking for any errors. Once you are satisfied with the accuracy, proceed to make the payment using your valid credit or debit card.

Step 5: Receive and print your e-visa

After successfully submitting your application and payment, you will receive an email notification with a link to download your e-visa. Print a copy of your e-Visa to carry with you during your trip to Vietnam.

Checking Your E-Visa Status

Are you curious to know the status of your Vietnam e-visa application? Don’t worry; the process is straightforward. Once you have submitted your application and payment, you will receive a confirmation email with a unique application code. You can use this code to check the status of your e-visa on the official Vietnam Immigration website. Simply enter the code in the designated field, and voila! You will have real-time updates on the progress of your application.

How to increase your success rate?

Before delving into the tips to increase your success rate, it’s important to acknowledge that the Vietnamese government evaluates each e-visa application individually. While not all applications are approved, there are strategies you can employ to enhance your chances.

1. Complete the application form accurately: Pay close attention to all the details and ensure that you provide accurate information. Any discrepancies or errors may lead to rejection.

2. Submit all required documents: Make sure to upload all the necessary documents as per the requirements outlined by the Vietnamese government. This includes a valid passport, passport-sized photograph, and any other supporting documents if required.

3. Double-check your information: Before submitting your application, thoroughly review all the provided information. Verify that your passport details, travel dates, and personal information are correct.

4. Research local rules and regulations: Familiarize yourself with the local rules and regulations that the Vietnamese government considers when evaluating e-visa applications. This knowledge can help you tailor your application to meet their requirements, increasing your chances of approval.

How to get Vietnam e-visa urgently & hassle-free

If you are in a rush or want to avoid potential frustration, hiring a professional agency can be a game-changer. Here’s why:

1. Simplified Application Process:

An agency specializing in Vietnam e-visa applications can simplify the entire process for you. They will provide you with a simple form that needs to be filled out, eliminating any confusion or uncertainty.

2. Easy Document Upload:

With an agency, uploading the required documents becomes a breeze. Their user-friendly platform allows you to submit your scanned passport and photograph without any hassle securely.

3. Friendly Support:

One of the key benefits of hiring an agency is the support they offer throughout the process. If you encounter any difficulties or have questions, their dedicated team will be there to assist you promptly.

4. Hassle-Free Experience:

By outsourcing your e-visa application to a reliable agency, you can avoid the stress and potential pitfalls of navigating the process on your own. They will handle everything on your behalf, ensuring a seamless experience.

5. Increased Success Rate:

Vietnamese agencies have a deep understanding of the local rules and regulations governing e-visa applications. They know what it takes to provide a high success rate to their customers, minimizing the chances of rejection.

6. Urgent Processing:

If you need your e-visa urgently, agencies can expedite the process for you. Depending on your requirements, they can get your e-visa approved within the same day, 4 hours, or even 2 hours.

Receiving Your E-Visa: What’s Next?

Congratulations! You’ve successfully received your Vietnam e-visa. Now, it’s time to prepare for your exciting journey. Here’s what you should do next:

  1. Print Your E-Visa: Make sure to print a physical copy of your e-visa, as you will be required to present it upon arrival in Vietnam. Keep it safe with your travel documents.
  2. Double-Check Your Details: Verify that all the information on your e-visa is accurate, including your name, passport number, and dates of validity. Any discrepancies should be reported to the Vietnam Immigration Office immediately.
  3. Follow Immigration Procedures: Upon arrival in Vietnam, proceed to the immigration counter and present your passport and e-visa. Be prepared to answer any additional questions that the immigration officer may have.
  4. Enjoy Your Stay: With your e-visa in hand, you are now free to explore the wonders of Vietnam. Immerse yourself in the rich culture, breathtaking landscapes, and vibrant cities that make this country a truly unforgettable destination.


Obtaining a Vietnam e-visa as a Japanese citizen doesn’t have to be a daunting task. By following the tips provided in this article and considering the advantages of hiring a professional agency, you can increase your success rate and expedite the application process. Don’t let paperwork and bureaucracy stand in the way of your exciting journey. Choose simplicity, reliability, and speed by entrusting your e-visa application to a reputable agency. Enjoy a hassle-free experience and embark on your Vietnamese adventure with peace of mind.


If you’re a Japanese citizen planning to visit Vietnam, you may be wondering about the e-visa fee. The cost of obtaining a Vietnam e-visa from the government website varies depending on the type and duration of your stay.

As part of its initiatives to control the rapid spread of the coronavirus, also known as Covid 19, Vietnam has suspended issuing new visas to all foreign nationals. Not only that, but Vietnam has also stopped the visa-free entry of those foreigners who are part of the visa waiver policy.

Vietnam has suspended visa-free entry for all those citizens that are eligible for their visa waiver program. This includes travellers from Japan.

We would like to inform there is NO Embassy of Japan in Da Nang City, Vietnam. Do you want to find the Consulate of Japan in Da Nang City instead ? We also have information of the Embassy of Japan in Hanoi or Consulate of Japan in Ho Chi Minh City (HCMC).